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Town of Webster

 

Minutes of the Monthly Meeting of the Town of Webster

Board of Supervisors

March 22, 2011

 

 

1.  Call to Order:  Chair Paul Bader called the monthly board meeting to order at 7:15 PM with Supervisors Daniel Arnold and John Young, Treasurer Jan Parker, and Clerk Ole Yttri present.  A total of 11 people were in attendance.

 

2. Pledge of Allegiance:  The Board led the reciting of the Pledge of Allegiance.

 

3.  Proof of Posting:  Clerk Yttri gave proof of proper posting of meeting and agenda, (two newspapers, at the three posting places, on the Town website and through email for those citizens who have signed up for email notification).

 

4. Adoption of Agenda: Arnold moved to adopt the agenda, seconded by Young.  Motion carried. 

 

5. Minutes of Previous Meetings:  Clerk Yttri presented the minutes of the February 16, 2011 meeting.  Bader moved to adopt the minutes, seconded by Young.  Motion carried. 

 

6. Review and Payment of Bills:  The current checkbook balance is $72,377.77 and the monthly bills total is $6,080.61.  Bader made a motion to pay the bills, seconded by Young.  Motion carried. 

 

7. Review Building Permits: none

8. Fire Number Applications:  none

 

9.  Transportation Committee:  The committee report by Arnold stated that the Board met with Monte Tewalt on March 15, landowner on Leum Rd project.  The committee met with Lewicki and Murphy landowners about possible property drainage issues on Leum Rd.  Chairman Bader will contact landowners on Green Hollow Rd area.

 

10. Resolution to Oppose Planned Grid Expansion from ATC: Bader made a motion to table until the annual meeting and to survey the residents’ opinions on the route, seconded by Young.  Motion carried.

 

11. Open Gravel and Rock Bids:  The Kraemer Co. submitted the only bid for gravel and rock.    Bid details:                 Picked Up                               Delivered

            ¾” Base Course         $7.05 cy          $5.22/ton        $8.05 cy          $5.96/ton

            3” Minus Breaker Run 7.05              5.22               8.05               5.96 

            Screenings                    6.68               4.95               8.05               5.96  

            RipRap                         12.68 “            9.75             17.30             13.31 

          Bader moved to accept the bids as presented, seconded by Young.  Motion carried.

            The Kraemer Co. submitted a price to Pulverize the roads, that will be $3,850.00 per mile.  Bader moved to accept the bid as presented, seconded by Arnold.  Motion carried.

 

           

12. Open Sealcoat Bids: The only bid received was from Scott Co. for these road options:             Single Hard Seal with 3/8” Limestone Chips = $15,473.00

            Single Hard Seal with 3/8” SCI Granite Chips = $19,904.00

            Single Gravel Seal with 3/8” Limestone Chips = $24,060.00

            Double Gravel Seal with 3/8” Limestone Chips = $33,045.00

     Bader moved to accept the bids as presented, seconded by Young.  Motion carried.

 

13. Update on 2008 FEMA Monies Due:  Clerk Yttri told the board that two Wis. Dept. of Justice investigators talked to him about the 2008 FEMA reimbursement forms that former Chairman Skip Oliphant stated that he had not agreed to.  In the summer of 2009, Yttri stated that he was informed by Glenda Sullivan, Vernon County Emergency Director, that the State EM Officer, David LaWall, had told her that the Town of Webster could not receive the additional funds due them because the application was not complete.  There were four FEMA reimbursement contracts that lacked the detail documentation for use of Administration Funds.  She gave Yttri a copy of the form that had a total request for reimbursement of $3,444.50. She also included a note, quoting the other three contracts and their total amounts, and advising him that those totals wouold also need verification and detail.  The copy she gave Yttri was entitled Supplement 3 and was a copy of the original signed by Skip Oliphant, town chairman in 2008.  Yttri checked the records and filled in the blanks with the figures that totaled the $3,444.50 to satisfy the details requested.  He then used white copies he had made of the original copy provided by Sullivan to detail the totals requested for the other three supplements, the blue originals of which were on file in Madison with Oliphant’s original signatures. Yttri changed no numbers and never wrote anyone’s signature on these forms. They were only copies done in order to satisfy the requests for details as to where the total amounts came from. These three Supplements were titled #1 for $132.24, #2 for $953.99, and # N for $153.02.  Yttri used the same copy for all detailed requests for reimbursement. Because Oliphant claimed these were forged documents, an investigation was conducted. On March 31, Yttri and Oliphant were informed that since there was no criminal intent by Yttri or acquired benefit to Yttri, and that the investigation was closed.

 

14. Submit Mowing Bids for April Meeting:  Bader moved to advertise for mowing bids for the Mt. Zion Cemetery and Town Hall/Shop areas for the April meeting, seconded by Arnold.  Motion carried.

 

15. Patrolmen’s Report:  Patrolman Hysel stated they have been plowed 58” of snow this winter, and they had taken the plows off the trucks.  He placed the road bans on all roads on March 14, and work on Kirking Rd repair had resumed by Siverhaus Excavation.

 

16. Public Input: none

 

17. Board Comments:  John Young expressed his appreciation serving on the board, since he is unsure if he will be elected as the new Town Chairman.  Daniel reminded everyone about the Citizenship Essay of $350 available for town students.

 

18. Future Meeting Dates:

 

April 5 – Spring Election, 7:00 AM – 8 PM

April 12 – Annual Meeting, 7 PM

      April 19 – Transportation Committee Meeting, 6:00 PM

      April 19 -- Monthly Board Meeting, 7:00 PM

 

19. Closed Session to Audit the 2010 Financial Records:  Motion to enter closed session was made by Bader, seconded by Arnold. Motion carried. The Board reviewed the financials with Clerk Yttri and Treasurer Parker and Bader moved to approve the records as presented, Young seconded. Motion carried.

 

21. Adjourn:  Bader moved to adjourn, seconded by Arnold.  Meeting adjourned.

 

 

Submitted by: Ole Yttri, Clerk ______________________  Date: March 22, 2011

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